The Administration Report Form (ARF) asks you about specific institutional information that we need in order to process your completed YFCY surveys and to prepare your institutional reports. Your answers provide HERI with information about the nature of incentive programs, marketing strategies, and any specific challenges of survey administration on your campus. This helps us to better advise future users of the YFCY and to streamline future administrations of the instrument. The ARF is due by July 31, 2009. We will be unable to process your institution's data until we receive the completed ARF. If we do not receive it by July 31, your data may not be included in the comparison groups for the national data, and we cannot guarantee that you will receive your YFCY deliverables in a timely fashion.

Contact Information

1. Please provide your institutional information:

	Name of Institution	Adelphi University (Garden City, NY) Albertus Magnus College (New Haven, CT) Anna Maria College (Paxton, MA) Ave Maria University (Ave Maria, FL) Azusa Pacific University (Azusa, CA) Babson College (Babson Park, MA) Baylor University (Waco, TX) Brunswick Community College (Supply, NC) Cabrini College (Radnor, PA) California Polytechnic State University-San Luis Obispo (San Luis Obispo, CA) Carthage College (Kenosha, WI) Cazenovia College (Cazenovia, NY) College of Charleston (Charleston, SC) College of William and Mary (Williamsburg, VA) Colorado State University (Fort Collins, CO) Columbia College-South Carolina (Columbia, SC) Cottey College (Nevada, MO) Creighton University (Omaha, NE) Daemen College (Amherst, NY) Denison University (Granville, OH) Dominican University (River Forest, IL) East Texas Baptist University (Marshall, TX) Eckerd College (Saint Petersburg, FL) Elon University (Elon, NC) Fordham University (New York, NY) Gannon University (Erie, PA) George C Wallace State Community College-Hanceville (Hanceville, AL) Harvey Mudd College (Claremont, CA) Haverford College (Haverford, PA) Hollins University (Roanoke, VA) Huntingdon College (Montgomery, AL) Iowa Wesleyan College (Mount Pleasant, IA) Ithaca College (Ithaca, NY) John Carroll University (University Heights, OH) Juniata College (Huntingdon, PA) Laguna College of Art and Design (Laguna Beach, CA) Medaille College (Buffalo, NY) Mills College (Oakland, CA) Morgan State University (Baltimore, MD) Mount Union College (Alliance, OH) North Carolina Wesleyan College (Rocky Mount, NC) North Central College (Naperville, IL) North Dakota State University-Main Campus (Fargo, ND) Northwest Nazarene University (Nampa, ID) Oklahoma Baptist University (Shawnee, OK) Oklahoma Wesleyan University (Bartlesville, OK) Point Loma Nazarene University (San Diego, CA) Principia College (Elsah, IL) Rensselaer Polytechnic Institute (Troy, NY) Rider University (Lawrenceville, NJ) Saint John Fisher College (Rochester, NY) San Jose State University (San Jose, CA) Sewanee: The University of the South (Sewanee, TN) Sonoma State University (Rohnert Park, CA) Southern Adventist University (Collegedale, TN) Southern New Hampshire University (Manchester, NH) St John's University-New York (Jamaica, NY) Stevenson University (Stevenson, MD) Stonehill College (North Easton, MA) Sweet Briar College (Sweet Briar, VA) The University of Texas at Austin (Austin, TX) The University of the Arts (Philadelphia, PA) University of Arkansas-Fort Smith (Fort Smith, AR) University of California-San Diego (La Jolla, CA) University of Houston-Downtown (Houston, TX) University of Illinois at Chicago (Chicago, IL) University of North Carolina-Wilmington (Wilmington, NC) University of North Texas (Denton, TX) University of Northern Colorado (Greeley, CO) University of the Pacific (Stockton, CA) University of the Virgin Islands (Saint Thomas, VI) Washington and Lee University (Lexington, VA) Wesleyan College (Macon, GA)
	ACE Code (if unsure, please leave blank)
	City
	State

2. Please provide contact information for the YFCY representative at your campus:

	First Name
	Last Name
	Title/Position
	Phone (Enter as 000-000-0000)
	Email

Administration Information

3. What method of administration did your institution use for the 2009 YFCY?
	Paper Only
	Web Only
	Paper & Web

4.  What population of students did you target with the YFCY? (Select all that apply)
	Only first-time, full-time, first-year (FTFT FY) students
	Transfer Students

If you targeted populations of students other than ones above, please specify:

5. Did you intend to use the YFCY as a follow-up to the CIRP Freshman Survey?
	Yes
	No

6. How many students did you attempt to survey?

7. Did you target all of the students identified in #4?
	Yes
	No

7a. Please indicate the sampling strategy you employed in the administration of the survey: (Select one)
	Random sample of students
	Targeted sample: only students who completed the CIRP Freshman Survey
	Targeted sample: students enrolled in a course or set of courses
	Targeted sample: students in a specific academic program or major
	Targeted sample: students in certain residence halls

If you used sampling method other than the ones described above, please specify:

7b. What percentage of students did you survey?

7c. What kind of random selection process did you use?  (Ex. simple random sample, stratified random sample, etc.)

8. How did you administer the YFCY?
	In a proctored group
	Through the mail
	Through e-mail
	Individually (but not mailed)
	Some combination of the above methods
	Other

8a. Did you administer the YFCY to students in:
	A single proctored group
	Two or more proctored groups

8b. Did these proctored sessions take place: (Select all that apply)
	As part of matriculation
	In class session(s)
	In residence halls
	In conjunction with student advising
	As part of an Assessment or Testing Day
	During a stand-alone, scheduled survey time

If you used a proctored session method other than the ones described above, please specify:

8a. Did you mail each student their survey:
	By itself (with no other materials)
	With other materials

	What were the other materials you mailed with the survey invitation (if any)?

8b. Did you include a letter or other materials introducing or explaining the purpose of the survey?
	Yes
	No

	If "Yes," please describe:

8c. How many surveys were returned due to undeliverable postal addresses?

8d. When did you send the first survey mailing to students? (Mo, Day)

8e. Did you send any reminders about the survey?
	Yes
	No

8f. How many reminders did you mail to students?

8g. When did you send the reminders? (Please list the dates of all mailings)

8h. Did you mail another survey instrument with any of your reminders?
	Yes
	No

8a. Did you utilize HERI's web-based e-mail distribution system?
	Yes
	No, we handled the e-mail distribution ourselves

8b. In your e-mail, how did you introduce or explain the purpose of the survey?

8c. How many surveys were returned due to undeliverable e-mail addresses?

8d. When did you send the first email inviting students to take the survey? (Mo, Day)

8e. How many reminders did you send to the students?

8g. When did you send the reminders? Please list the dates of all reminders:

8a. Please describe briefly how you administered the YFCY:

8b. How many surveys were you unable to deliver due to undeliverable email and/or mail addresses?

9. Please describe any challenges you faced during administration of the YFCY:

10. Did you use any incentives to encourage students to take the YFCY?
	Yes
	No

10a. How were the survey incentives distributed?
	Each participant received an incentive
	Each participant received an entry into a raffle/drawing

10b. Which of the following were used as incentives? (Select all that apply)
	Food
	Gift Certificate
	Coupon/Discount for campus or local vendors
	Cash

If you used any incentives other than the ones described above, please specify:

10c. Do you feel that this incentive plan was successful?
	Yes
	No

10d. Additional comments on incentive plan:

11. Did you use any marketing strategies when administering the YFCY?
	Yes
	No

11a. What types of marketing strategies did you use? (Select all that apply)
	Advanced notification by mail
	Advanced notification by email
	Personal contact by faculty/residence hall staff/student representatives
	Postcard reminders
	Email reminders
	Student newspaper announcements
	Postings on campus or student website(s)

If you employed any marketing strategies other than the ones described above, please specify:

11b. Do you feel that this marketing plan was successful?
	Yes
	No

11c. Additional comments on marketing plan:

12. Did your institution utilize any of the web optional services provided for the 2009 YFCY?
	Yes
	No

12a. Which web options did your campus utilize? (Select all that were used)
	Customized welcome/thank you screens
	Customized group codes
	HERI-distributed emails to students
	Web-integrated additional questions
	Real-time data analysis

If you used any web options other than the ones listed above, please specify:

12b. What were your experiences in employing these optional web services for the 2009 YFCY?

13. What type of ID number did you ask students to provide?
	Campus ID
	Social Security Number

If you asked students to provide an ID number other than the two types described above, please specify:

14. Was your institution's response rate on the YFCY different from other student surveys at your institution?
	Yes
	No

If so, why do you think that was the case?

15. Please provide any general comments or describe any special challenges that were encountered during the administration of the YFCY (if any).

16. Were you aware that you could purchase any of the following reporting or data services?

a.  PowerPoint presentation of your institutional results

Yes

No

b.  Peer Group report

Yes

No

c.  Group Code report

Yes

No

d.  Report on Spreadsheet with Extra Comparison groups

Yes

No

17. How do you plan on using your YFCY reports?

18. If you have any other comments about the YFCY, please list them here.

Thank you for your support of this research program.